Privacy Policy & Terms of Use

This Privacy Policy is issued by:

V Technologies is an Australian technology company and the authorised Australian reseller for IPification — a network-based mobile authentication platform. We provide enterprise technology solutions and professional services to organisations across Australia.

We are subject to the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs) contained within it.

Under APP 3, we only collect personal information that is reasonably necessary for one or more of our functions or activities. The personal information we collect may include:

Contact and Identity Information

• First name and last name
• Business email address
• Direct telephone or mobile number
• Job title and seniority level
• Organisation name and industry sector

Professional Context Information

• Organisation size and technology environment (where voluntarily provided)
• Areas of interest or inquiry submitted through forms
• Responses to surveys or information-request forms

Behavioural and Technical Information

• IP address and approximate geographic location
• Browser type, version, and operating system
• Pages visited, time spent, and clickstream data on our website
• Email open and click behaviour (where tracked via our CRM)
• UTM parameters and referral source data

Webinar and Event Information

• Registration details for webinars, events, or briefings hosted by V Technologies
• Attendance records
• Questions submitted during events

Under APP 3.5, we collect personal information by lawful and fair means. We collect information through the following channels:

• Landing pages and web forms: When you register your interest in our products or services, request an information pack, or schedule a meeting through any form on our website.
• Direct email and telephone contact: When you contact us by email or telephone and provide personal information in that communication.
• Webinar and event registration: When you register for or attend events, briefings, or webinars hosted by V Technologies.
• CRM platform: When personal information is entered into our customer relationship management system directly by a V Technologies representative following a business introduction or referral, with your knowledge.
• Cookies and web tracking: Automatically, when you interact with our website. See Section 12 for full details.
• LinkedIn and professional networks: Where you have made your professional information publicly available and we are contacting you in a professional business-to-business context.

Where it is reasonable and practicable to do so, we collect personal information directly from you. Where we collect information from a third party, we will take reasonable steps to notify you of that collection as soon as practicable.

Under APP 6, we only use or disclose personal information for the primary purpose for which it was collected, or for a related secondary purpose you would reasonably expect. Our primary purposes are:

Personal information collected through our website, landing pages, and forms is stored in our Customer Relationship Management (CRM) system. Our CRM is operated by a third-party software provider and is used to manage contacts, communication history, and pipeline activity.

What is stored in our CRM

• Contact details you have provided through any form or interaction
• Communication history including emails sent and received
• Notes and records of meetings, calls, and business interactions
• Event registration and attendance records
• Consent records — including the date, method, and scope of any consent you have provided
• Unsubscribe and communication preference settings

Data security in the CRM

Under APP 11, we take reasonable steps to protect personal information held in our CRM from misuse, interference, loss, unauthorised access, modification, or disclosure. These steps include:

• Role-based access controls — only authorised V Technologies personnel can access CRM data
• Password protection and multi-factor authentication on CRM access
• Regular review of access permissions
• Data processor agreements with our CRM provider that require equivalent security standards

Retention

We retain personal information in our CRM for as long as necessary to fulfil the purposes described in this policy, or as required by applicable law. Where a contact unsubscribes from all communications and requests deletion of their record, we will action that request within 30 days, subject to any legal retention obligations.

V Technologies may send you outbound marketing communications including:

• Product and capability updates relating to IPification and V Technologies services
• Thought leadership, regulatory insights, and industry commentary relevant to your sector
• Invitations to webinars, industry briefings, and events
• Announcements of new partnerships, market launches, and service expansions

Consent basis

We rely on your consent or legitimate interest as our basis for sending marketing communications. In the context of a business-to-business relationship, we may contact you where we have a reasonable basis to believe the communication is relevant to your professional role and responsibilities — consistent with the Australian Spam Act 2003 (Cth) and the Privacy Act 1988.

Unsubscribing

V Technologies hosts webinars, virtual briefings, and industry events as part of our go-to-market activities. By registering for or attending any V Technologies event, you acknowledge and agree to the following:

Recording consent

Attendee list

Your registration details (name, organisation, job title) may be shared with co-hosts or speakers of the event where this has been disclosed at the time of registration. We will not share attendee lists with third-party advertisers or sponsors without your explicit consent.

Post-event follow-up

Following an event, V Technologies may send you follow-up communications including a recording link, event materials, and relevant product information. These communications are considered transactional for the purpose of the event. Ongoing marketing communications remain subject to your unsubscribe preferences.

V Technologies may use automated tools and artificial intelligence (AI) capabilities to analyse data about you and your organisation in order to personalise the content, communications, and product information we present to you. This section explains how and when this occurs, and the controls available to you.

What AI profiling means in our context

AI-driven profiling may involve the automated analysis of:

• Your professional profile (job title, sector, organisation size, stated interests)
• Your engagement behaviour with our website and email communications (pages visited, emails opened, links clicked)
• Your event participation history (webinars attended, topics of interest)
• Publicly available professional information where relevant to a business-to-business context

This analysis may be used to determine which communications, content, or product information is presented to you — for example, prioritising content relevant to your sector, or personalising the sequence of follow-up communications you receive from us.

Explicit consent requirement

No automated decision-making with legal effect

V Technologies does not use AI or automated systems to make decisions about you that have a legal or similarly significant effect without human review. All material commercial decisions — including whether and how to engage with your organisation — involve human judgement by a V Technologies representative.

Withdrawing consent

You may withdraw your consent to AI-driven profiling at any time by emailing privacy@vividas.com. Withdrawal of consent does not affect the lawfulness of any profiling conducted prior to withdrawal. Following withdrawal, V Technologies will cease automated personalisation in respect of your records within 10 business days.

Under APP 6, we do not sell, rent, or trade your personal information to third parties. We may disclose your personal information to the following categories of recipients where necessary to fulfil the purposes described in this policy:

We do not share your personal information with event sponsors, advertisers, or unrelated third parties without your explicit consent.

Under APP 8, before disclosing personal information to an overseas recipient, we take reasonable steps to ensure the recipient does not breach the APPs in relation to that information.

V Technologies may transfer personal information to the following overseas locations:

• Republic of Serbia — IPification's headquarters, for deal registration and partnership coordination purposes, where you have engaged specifically with IPification-related activity.
• United States — Where our CRM provider or ancillary technology platforms operate infrastructure in the US. Our agreements with these providers require them to maintain equivalent privacy protections.

By submitting your personal information to V Technologies, you acknowledge that your information may be transferred overseas as described above. Where we have a specific concern about the privacy laws of a destination country, we will implement additional contractual safeguards before any transfer occurs.

The Australian Privacy Act 1988 provides you with the following rights in respect of your personal information held by V Technologies:

To exercise any of these rights, contact us at privacy@vividas.com. We will acknowledge your request within 5 business days and respond in full within 30 days.

Our website may use cookies and similar tracking technologies to improve your experience and to understand how our site is used.

You can manage cookie preferences through your browser settings. Disabling analytics or marketing cookies will not affect your ability to use our website but may limit personalisation features.

Under APP 11, V Technologies takes reasonable steps to protect personal information from misuse, interference, loss, and from unauthorised access, modification, or disclosure.

Our security measures include:

• HTTPS encryption across all web pages and form submissions
• Access-controlled CRM with role-based permissions and multi-factor authentication
• Regular internal review of data access and handling practices
• Contractual data processing obligations with all third-party service providers
• Prompt assessment and notification procedures in the event of a suspected data breach, consistent with the Notifiable Data Breaches (NDB) scheme under Part IIIC of the Privacy Act

If we become aware of a data breach that is likely to result in serious harm to any individual whose information is involved, we will notify the Office of the Australian Information Commissioner (OAIC) and affected individuals in accordance with our NDB obligations.

If you believe that V Technologies has handled your personal information in a way that does not comply with the Privacy Act 1988 or this Privacy Policy, we encourage you to contact us first so we can attempt to resolve your concern.

Step 1 — Contact V Technologies: Email privacy@vividas.com with a description of your concern. We will acknowledge receipt within 5 business days and aim to resolve the matter within 30 days.

Step 2 — Contact the OAIC: If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner:

• Website: www.oaic.gov.au
• Phone: 1300 363 992
• Email: enquiries@oaic.gov.au

V Technologies may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes to this policy, we will:

• Update the "Last updated" date at the top of this page
• Post a notice on our website home page for a period of not less than 30 days
• Where the change affects how we handle personal information you have already provided, notify you directly by email where we hold a valid email address for you

Your continued use of our website or services following notification of any change constitutes your acceptance of the updated policy. If you do not accept the updated policy, you may request deletion of your personal information at any time.

By accessing, browsing, or using the V Technologies website (www.vtechnologies.xyz), you confirm that you have read, understood, and agree to be bound by these Terms of Use, our Privacy Policy, and any other policies or notices posted on this website.

These Terms of Use constitute a legally binding agreement between you and Vividas Technologies Pty Ltd ABN 69 109 846 675 (trading as V Technologies).

We reserve the right to modify these terms at any time. Continued use of the website following any modification constitutes acceptance of the updated terms.

You may use this website for lawful purposes only. You agree not to use this website to:

• Breach any applicable law, regulation, or code of conduct
• Transmit any unsolicited commercial communications
• Introduce viruses, malware, or any other harmful or disruptive code
• Attempt to gain unauthorised access to any part of the website, its servers, or any connected systems
• Reproduce, copy, sell, resell, or exploit any portion of the website content for commercial purposes without our express written consent
• Impersonate V Technologies, any of our personnel, or any other person or entity
• Use automated tools, bots, or scrapers to extract data from this website without prior written consent

V Technologies reserves the right to suspend or terminate access to this website for any user who breaches these terms, without notice.

All content on this website — including but not limited to text, graphics, logos, icons, images, audio clips, downloadable files, data compilations, and software — is the property of Vividas Technologies Pty Ltd or its licensors and is protected by Australian and international intellectual property laws.

You are granted a limited, non-exclusive, non-transferable licence to access and view content on this website for your personal, non-commercial use only. This licence does not include:

• Any resale or commercial use of the website or its contents
• Any collection or use of product listings, descriptions, or pricing
• Any derivative use of the website or its contents
• Downloading or copying account information for the benefit of a third party

The V Technologies name, logo, and all related marks are trade marks of Vividas Technologies Pty Ltd. You may not use them without our prior written consent.

The content on this website is provided for general information purposes only. To the maximum extent permitted by law:

• V Technologies makes no representations or warranties of any kind, express or implied, as to the accuracy, completeness, reliability, suitability, or availability of the website or the information, products, services, or related graphics contained on the website.
• Any reliance you place on such information is strictly at your own risk.
• V Technologies does not warrant that the website will be uninterrupted, timely, secure, or error-free.
• Information on this website relating to third parties (including IPification and its global clients) is provided in good faith based on information available at the time of publication. V Technologies does not warrant the accuracy of third-party information.

Nothing on this website constitutes legal, financial, technical, or professional advice. You should seek independent professional advice before acting on any information contained on this website.

To the fullest extent permitted by applicable law (including the Australian Consumer Law where applicable), V Technologies shall not be liable for any direct, indirect, incidental, special, consequential, or punitive loss or damage arising from:

• Your use of or inability to use this website
• Any errors or omissions in the website content
• Any unauthorised access to or use of our servers and any personal information stored therein
• Any interruption or cessation of transmission to or from our website
• Reliance on any information obtained from or through this website

Nothing in these terms limits or excludes any guarantees, warranties, rights, or remedies that you have under the Australian Consumer Law that cannot be limited or excluded by agreement.

This website may contain links to third-party websites, including the IPification website, partner websites, and external reference resources. These links are provided for your convenience only.

V Technologies has no control over the content, privacy practices, or availability of those third-party sites. The inclusion of a link does not imply any endorsement of the linked site or its content by V Technologies.

We encourage you to review the privacy policies of any third-party website you visit through a link on our website.

These Terms of Use are governed by and construed in accordance with the laws of New South Wales, Australia. You irrevocably submit to the non-exclusive jurisdiction of the courts of New South Wales and the courts competent to hear appeals from those courts.

If any provision of these Terms of Use is found to be invalid or unenforceable, that provision shall be struck out and the remaining provisions shall continue in full force and effect.

For all enquiries relating to these Terms of Use, Privacy Policy, or data handling practices, please contact: